AI Automation Co. builds automation workflow, CRM integration, AI chatbot, and custom API systems on n8n, Make.com, Zapier and bespoke platforms: each selected based on the client's existing tech stack, data volume, and compliance requirements. Every project includes full documentation, client-owned intellectual property, and a scoped implementation roadmap.
AI Automation Co. delivers six automation service areas: sales pipeline automation, customer onboarding, reporting and analytics, back-office operations, AI chatbot deployment and custom API integration. Most client engagements combine two or more service areas into a single connected system scoped to the business's existing workflows.
Remove bottlenecks between your tools and teams. We connect platforms like AroFlo, ServiceM8, monday.com, and Google Workspace so data flows automatically between systems — no manual handoffs, no dropped tasks. From job completion triggers to multi-step approval chains, we build workflows that run without human intervention.
Automate lead capture from web forms and ad platforms, trigger follow-up sequences, and update deal stages in HubSpot, Pipedrive, or Salesforce automatically. Leads get scored, routed to the right team member, and nurtured with personalised sequences — while your sales team focuses on closing.
Deploy custom AI chatbots powered by OpenAI and Anthropic Claude that answer customer enquiries, qualify inbound leads, and book appointments directly into your calendar — 24/7, without a human in the loop. Trained on your business data, integrated with your CRM and booking systems.
Email sequences, social scheduling, ad management, and lead nurturing workflows — all triggered automatically based on customer behaviour. We integrate Mailchimp, ActiveCampaign, Go High Level, and major ad platforms into cohesive marketing systems that run on autopilot.
Connect Xero, MYOB, or QuickBooks to your job management and CRM. Invoices generate automatically when jobs complete. Payment reminders send without manual follow-up. Financial data flows into live dashboards so you see real-time P&L, aged receivables, and cash flow.
Staff onboarding sequences, leave request workflows, compliance document routing, and internal approval chains — automated end to end. We build systems that ensure every new hire gets the right access and every compliance task is tracked without chasing it manually.
AI Automation Co. scopes every engagement through a four-stage methodology: workflow audit, platform selection, system build and post-launch optimisation. The workflow audit maps each client's existing processes, data flows and integration points before a platform is recommended. Platform selection then evaluates n8n, Make.com, Zapier and custom API options against three criteria: total cost of ownership, scalability requirements and data residency compliance. AI Automation Co. holds no vendor partnerships or referral agreements: platform recommendations are based on technical fit, not financial incentive.
Sometimes the right answer is n8n. Sometimes it is Zapier or Make. Sometimes it is a custom plugin or a combination. We do not have a financial incentive to push one platform over another. We are platform-agnostic and client-outcome focused.
We document the current state in detail. Every manual process is mapped, every system is inventoried, every pain point is captured. We score automation opportunities using our Impact vs Effort matrix.
WEEKS 1–2 · INCLUDES PROCESS WORKSHOPWe design the automation before building it. Workflow diagrams, data flow documentation, integration specifications, and infrastructure requirements — all documented and approved by you.
WEEKS 2–3 · DELIVERABLE: AUTOMATION BLUEPRINTPlatform setup, workflow development, integration configuration, testing, and monitoring. We build for resilience — every workflow has error handling, alerting, and fallback logic built in.
WEEKS 3–6+ · MILESTONE REVIEWS INCLUDEDEvery project concludes with formal handover: team training, complete documentation, admin access transfer, and activation of your support package. You own the system outright. No lock-in.
WEEK 6–7 · FULL DOCUMENTATION INCLUDEDAI Automation Co. builds on four automation platforms: Platform-Agnostic Automation Infrastructure, Make.com (cloud-native visual builder), Zapier (6,000+ pre-built app connectors), and custom API frameworks for systems with no existing connector support. Platform selection follows the workflow audit and is matched to each client's data residency, integration volume, and scalability requirements.
Our primary platform for most business automation. Open-source, self-hosted on Australian servers via Digital Ocean Sydney region. Full data sovereignty. Fixed infrastructure cost. We deploy, configure and manage n8n environments then build custom workflows tailored to your systems.
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Zapier (7,000+ app connectors, per-task pricing) and Make.com (visual workflow builder, scenario-based pricing) provide cloud-hosted automation for rapid deployment and standard SaaS-to-SaaS integrations where self-hosting is not required.
When native integrations do not exist, when data transformation is too complex or when performance requirements exceed SaaS capabilities, we build custom. Our CIN7 to WooCommerce plugin and bespoke document generation systems are examples of what we deliver when off-the-shelf solutions fall short.
AI Automation Co. builds production integrations connecting CRMs, accounting platforms, e-commerce systems, and internal databases: Xero, MYOB, HubSpot, Shopify, WooCommerce, CIN7, and Google Workspace are among the most frequently connected. Every integration listed below is running in production for an Australian business.
Completed jobs automatically generate invoices, sync client data, and trigger payment follow-up sequences.
Leads flow through the sales pipeline. On close: invoice creation and onboarding sequences trigger automatically.
Orders allocate stock, fire pick-and-pack instructions to the warehouse, and update customers with live tracking.
Job completion securely triggers Xero invoicing and dispatches automated payment reminders via SMS.
Signed contracts instantly trigger deal closure, project creation, welcome sequences, and internal team task assignments.
Financial data securely extracted, transformed, and pushed to live dashboards for real-time P&L and cash flow reporting.
Real-time inventory sync built via custom plugin to handle complex field mapping, pricing rules, and stock threshold logic.
Custom middleware bridging old on-premise systems to modern cloud platforms via API without requiring full migration.
Unlike generalist agencies, we bring genuine industry knowledge to every engagement. We understand the platforms, workflows, and compliance requirements specific to your sector.
Job management, tender processing, site documentation, subcontractor workflows. We work with AroFlo, Procore, and construction ERP systems daily.
See construction solutionsQuote-to-job workflows, scheduling, compliance documentation. Our work with Hills Electrical demonstrates what is possible when trades automation is done right.
See trades solutionsPatient intake, appointment scheduling, referral routing, compliance reporting. Systems that meet strict Australian healthcare data and privacy requirements.
See healthcare solutionsOrder processing, inventory sync, CIN7 and DEAR integrations, customer communication automation. From Shopify straight to the warehouse — fully connected.
See e-commerce solutionsProposal automation, client onboarding, time tracking, reporting, CRM workflows. Systems that let your team focus on billable work instead of admin.
See services solutionsLead routing, automated client reporting, project management, campaign automation. We automate the operations behind your client delivery engine.
Speak to an advisorAll pricing in AUD. No hidden fees. No lock-in contracts. See our full pricing breakdown for Automation Builds, 90-Day Fast-Tracks, and Ongoing Support.
View Full Pricing BreakdownAustralian businesses choose AI Automation Co. for six operational reasons: Australian-hosted infrastructure with full data sovereignty, fixed project pricing with no per-task fees, client-owned intellectual property on every build, full system documentation and handover, platform-agnostic recommendations with no vendor referral agreements and dedicated post-launch support and optimisation.
We assess your business from the top down before recommending any platform. We understand your industry, workflows, pain points, and growth objectives. Then we prescribe the right solution.
We are equally proficient across Make.com, Zapier, n8n, and custom API development. The right platform is the one that actually solves the problem at the right cost and complexity level for your business.
Project costs are agreed before work begins. No hourly overruns, no scope creep, and no cost surprises. Every engagement produces a defined scope document with documented deliverables and a fixed-price quote.
Communicate directly with the team building your automation. No offshore handoffs. No overnight delays. Level 5, 84 Pitt Street, Sydney.
Our team architects scenarios that handle real business complexity — utilizing iterators, aggregators, data parsing, and AI actions — not just simple point-to-point data transfers.
Every project concludes with formal handover: team training, complete documentation, admin access transfer, and your chosen support package. You own the system outright.
Automation connects business applications through trigger-action logic: when a defined event occurs in one system (a form submission in HubSpot, a payment in Stripe, a status change in Xero), the workflow executes a sequence of actions across connected platforms without manual input. AI Automation Co. builds these workflows on n8n, Make.com, and Zapier using visual no-code and low-code configuration.
AI Automation Co. charges a fixed project fee for every automation build, quoted after a free 30-minute discovery session. Projects typically range from $2,000 for single-workflow builds to $15,000+ for multi-system integrations with custom API development. Each quote includes scoping, build, testing, documentation, and 30 days of post-launch support: no hourly rates and no undefined retainers.
Yes. We connect Xero, MYOB, ServiceM8, Cliniko, Shopify, and most Australian business platforms. Where a native connector doesn't exist, we configure custom webhook and API connections.
Clients do not need technical skills to operate our systems. AI Automation Co. handles all technical configuration: multi-step logic, conditional paths, filters, formatters, API connections, error handling, and ongoing maintenance. Clients interact through a visual dashboard to review workflow designs, approve changes, and monitor live performance.
Simple workflows go live within 1–3 business days. Multi-step workflows with conditional paths and filters deliver within 3–10 business days. Complex multi-platform workflows with AI actions and data transformation take 2–4 weeks. We provide a specific timeline estimate after the free discovery session.
Automation works for any process that is repetitive, rule-based, or involves moving data between systems. Common use cases include CRM and accounting integration, invoice generation, lead capture and nurturing, client onboarding, appointment reminders, support ticket routing, social media scheduling, performance reporting, and AI-powered email classification.